Top 10 Uses Of Excel In Business To Save Money & Time

Angelina Robinson

uses of excel in business

Imagine running a business without a powerful tool to keep things organized, do math fast, and help you make smart decisions. That sounds pretty wild, right? Well, millions of businesses rely on a secret weapon called Excel to handle their daily tasks!

But Excel isn’t just for numbers. Here’s how it can help your business:

  • Budgeting Made Simple: Excel does all the math for you and gives you a clear picture of where your money is going. It helps you make budgets that keep track of how much money you’re making and spending, predict what might happen in the future, and make sure your finances are in good shape.
  • Project Management Pro: Dealing with deadlines, tasks, and keeping track of everything can be challenging. Excel becomes your superhero for managing projects. It helps you make detailed schedules, monitor progress, and spot problems before they get out of hand.

Excel has tons of ways to help your business go from being overwhelmed by data to mastering it like a pro. So, let’s deep dive and know the uses of excel in business.

Read More: Top 15 Importance of Excel in Finance

Quick Facts
1. Excel helps analyze your sales data to predict what might happen next so your business can be prepared.
2. Excel turns complicated data into charts that are simple to understand, making it quick to make the right choices.
3. Several people can work on the same spreadsheet at once, keeping everyone on the same track.
4. Excel’s formulas can automate repetitive tasks, freeing up your team’s time for more important things.

Why Does Everyone in Business Use Excel?

Excel is a computer program that helps organize information and analyze numbers. It’s like a super-powered calculator with fancy features.

Back in the day, people had to write instructions by hand to make Excel do things. Now, it’s much easier to use!  You can create charts and graphs to show your data in cool pictures.

Here’s why Excel is so important:

  • Anyone can learn the basics, so it’s great for all kinds of jobs.
  • Track sales, manage budgets, and analyze information to make better decisions.
  • Present your data in clear charts and graphs that people can understand easily.

Many companies use Excel every day, so knowing how to use it is a big plus if you’re looking for a job.  So, next time you see a fancy graph in a report, it was probably made with Excel! So now let’s know what 

Read More: Top-Asked 31+ Excel Interview Questions for Business Analyst

Top 10 Uses For Excel In Business That Will Save You Money & Time

Here are the top 10 uses for excel in Business Improvement that will save you both money and time. So, let’s get started.

1. Office Administration

Microsoft Excel is really important in office work. Office admins use Excel to enter and save important data. This data can then be used to keep track of money, manage finances, and analyze performance.

Excel is not just for keeping records; It Also helps with everyday office jobs like making invoices, paying bills, and contacting suppliers and clients. It’s like a Swiss Army knife for managing office tasks.

Job examples

  • Office Manager
  • Executive Assistant
  • Administrative Assistant
  • Customer Service Representative
  • Receptionist

2. Managing Operations 

Organizing programs Using Microsoft Excel is a great idea. You can customize it to fit your program’s needs. Plus, since many people already know how to use Excel, it’s easy for multiple people to work on program records and for new managers to take over when needed.

Think of a program as a long-term project that involves people participating over time. 

Excel helps managers allocate resources, track progress, and keep records of everyone involved. Pivot tables are handy because they let you summarize lots of data in a simple table format.

Job examples

  • Operations Manager
  • Production Manager
  • Supply Chain Analyst
  • Quality Control Analyst
  • Process Improvement Specialist

3. Contract Administration

Contract administrators love using Excel because it’s straightforward for tracking contract details like dates, milestones, and payments. 

Many different templates are available that can be adjusted to fit different types of contracts or stages in the contract process.

Examples of jobs in contract administration include building contract administrator, contracts administrator, and lease administrator.

Job examples

  • Contract Administrator
  • Contract Manager
  • Procurement Specialist
  • Sourcing Specialist
  • Vendor Relations Manager

4. Account Management

Account managers need to be good with Excel since they deal with customer records. Excel makes it easy to share and update client files, which is important for account management.

The main job of an account manager is to build and maintain relationships with existing clients. 

Their goal is to keep customers happy and encourage repeat business. It’s a role that involves marketing and is popular among MBA graduates.

Job examples

  • Account Manager
  • Customer Success Manager
  • Sales Representative
  • Business Development Manager
  • Client Relationship Manager
  • Account Executive

Read More: What is Excel Used for in Accounting?

5. Business Analysis

People mainly use Microsoft Excel at work for business analysis, which means using the information they gather to help make decisions.

Businesses collect all sorts of data during their normal activities, like sales numbers, website visits, or spending amounts.

Job examples

  • Business Analyst
  • Business Systems Analyst
  • Business Intelligence Analyst
  • Requirements Analyst
  • Solutions Architect
  • User Experience (UX) Analyst

6. Strategic Analysis

Strategic analysis in Excel means using data and formulas in spreadsheets to make important business decisions. 

For example, you might use Excel to decide whether to get insurance for currency exchange based on a model you created. 

The main goal is to use Excel to help make smart choices about things like investments and where to put money.

Job examples

  • Strategic Planning Analyst
  • Market Research Analyst
  • Competitive Intelligence Analyst
  • Business Development Manager
  • Product Manager
  • Marketing Manager

7. Project Management

Even though project managers usually use special software to manage projects, Excel can be a handy tool, too. Projects are business tasks that have a budget and specific start and end dates. 

You can use Excel to create plans for projects, track how they’re going, and make sure they stay on track. For example, you can make a chart in Excel to show when tasks need to be done and how long they’ll take.

One advantage of using Excel is that you can easily share project plans with others, even if they don’t have the same project management software.

Job examples

  • Project Manager
  • Program Manager
  • Project Coordinator
  • Scrum Master
  • Agile Project Manager
  • Construction Project Manager

8. Managing Operations

Many businesses use Excel a lot to handle their everyday tasks.

Even though big companies like Amazon use fancy software to manage their operations, smaller businesses (or parts of big ones) often rely on Excel. 

One cool thing about Excel is that it’s not too fancy, so lots of people can use it without worrying about complicated computer problems.

Running a business can be tricky. You have to keep track of a bunch of stuff like inventory, making sure you have just enough stuff to keep things going but not too much so that they pile up. 

This means monitoring what you’re getting from suppliers and what you’re sending to clients, noting important dates, and keeping track of schedules.

Job examples

  • Operations Manager
  • Supply Chain Manager
  • Production Manager
  • Quality Control Analyst
  • Process Improvement Specialist
  • Logistics Coordinator

9. People Management

Managing people is one of the main things businesses do with Microsoft Excel. Excel is like a digital table where you can organize details about people, like workers, customers, or even people attending training.

With Excel, you can store and find information about one person quickly. 

Each person’s details can be put into a row or column, like their name, email, when they started, what they bought, if they’re still subscribed, and when you last talked to them.

Job examples

  • Human Resources Manager
  • Team Lead/Supervisor
  • Project Manager
  • Training and Development Specialist
  • Talent Acquisition Specialist
  • Employee Relations Specialist

10. Performance Reporting

Performance reporting involves analyzing a company’s performance. Many accountants prefer to do this analysis using Microsoft Excel, which works well with other accounting software.

One way to create a performance report in Excel is to create a pivot table. This table organizes your data so you can easily see important information. 

Pivot tables have built-in tools that help you count and add up specific types of data in your dataset.

Job examples

  • Business Performance Analyst
  • Marketing Analyst
  • Financial Analyst
  • Business Intelligence Analyst
  • Data Analyst
  • Market Research Analyst

Why You Need Excel Skills in Business

Strong Excel skills are highly valuable in the workplace. Even if you’re not convinced yet, Excel proficiency can be easily transferred to other spreadsheet programs like Google Sheets.

While not all jobs require Excel, it’s widely used and often associated with “middle-skill” jobs. Mastering spreadsheets opens up a range of tasks you can tackle effectively. 

Plus, it helps you extract valuable insights from shared information.

Once you grasp Excel basics, you’ll likely find yourself using it more frequently. You can gradually progress from simple tasks like sorting lists to more advanced actions such as writing formulas and creating visually appealing charts and pivot tables. 

Excel is user-friendly and caters to both basic and complex business needs.

Wrap Up 

Excel is a really important tool for all kinds of businesses, big or small. It’s super versatile, easy to use, and can do a lot of different things, like handling money, organizing projects, keeping track of contracts, and managing accounts. 

Excel helps make things run smoothly, understand data better, and get more work done. Learning how to use Excel well can help people work better, save money, and make smarter choices in their jobs.


Why do people use Microsoft Excel?

Microsoft Excel is a tool in Office 365 that helps organize, arrange, and work with data. Even though it’s not a database, many use Excel in jobs like data analysis and finance to handle large amounts of information and make charts or graphs.

Is Excel still a big deal for businesses? 

Yes, definitely! Even though there are newer software choices, businesses still rely on Excel a lot. It’s handy, easy to use, and plays well with other software. Excel helps companies to get things done efficiently.

Do people still need Excel?

Excel is a widely used program for arranging and understanding data. As businesses rely more on data to make decisions, there’s also a growing need for people who know how to use Excel well.

About the author

Hey, it's Angelina Robinson! If you're confused by Excel, don't worry, I've got your back. I've spent years mastering it, and I want to help you make the most of it.

I got into Excel because I was fascinated by everything it can do. Now, I help people and companies use it better for their work.

So, my blogging story started when I met my friend Angelina Robinson. We hit it off and decided to team up. Now, in our 50s, we've made to share what we know with the world. My thing? Making tricky topics simple and exciting.

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